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TVET & private colleges

Built for the reporting a college actually does

ICASS cycles and mark capture, DHET-compliant EDLES exam files, NSFAS funding and evidence packs, attendance, a campus library and student billing — on one student record.

ICASS, EDLES, NSFAS, DHET reporting, library, attendance and finance are all live in production.

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Trusted by leading skills development providers

Divine Favour Progressive College FETElada InstituteThe Great Oasis CollegeEdzani Community DevelopmentHighbury CollegeCollege of AfricaNTCTshwane City CollegeTshimologo FET CollegeRi A Fhata CivilsVictory Education GroupSt Aquinas CollegeHatfield City CollegeTechniconSAIthemba Elihle InstituteThasululo Technical CollegeLin-Glazed Beauty

A college reports to more people than anyone else in the sector

DHET wants HEMIS. Exams want EDLES in a fixed format. NSFAS wants disbursement evidence. ICASS marks have to be captured, moderated and defended. And the systems that handle each of those are usually different systems, so the same student is keyed in four times and the four records diverge within a term.

  • ICASS marks captured in spreadsheets, moderated by email, defended from memory.
  • EDLES files assembled by hand, where one malformed field rejects the batch.
  • NSFAS evidence gathered in a scramble whenever an audit is announced.
  • Attendance registers that cannot support a funding claim.
  • A library, a finance office and a registrar who each keep their own list of students.

What a college gets

ICASS

Assessment cycles, mark capture including bulk upload, moderation workflow, and term marks tracked against attendance.

EDLES

DHET exam data files — candidate entries, year marks and exam marks — parsed, validated and generated in the required format.

NSFAS

Funding status, disbursement sync and evidence packs assembled for audit rather than reconstructed for it.

DHET & HEMIS reporting

Institution profiles and statutory returns produced from the student record instead of from a parallel spreadsheet.

Campus library

Catalogue, circulation, reservations and fines, with issue and return by barcode scan — borrowers resolve to real students.

Student billing

Fee schedules, payment plans, sponsors, financial holds and collections, against the same student the registrar sees.

How a college runs on it

  1. 1

    One student record

    Registration, enrolment and programme, read by every other module rather than copied into it.

  2. 2

    Deliver and assess

    Attendance, ICASS cycles, mark capture and moderation, all against that record.

  3. 3

    Report outward

    EDLES, HEMIS, NSFAS evidence and statutory returns generated from what is already there.

  4. 4

    Close the loop

    Results, credentials with public verification, and alumni tracer studies.

What this does not do yet

  • Residence management is not a module. Colleges running large residences generally keep a specialist system for that alongside skillSYMS. Timetabling is a module — master timetable, conflict checking and an AutoScheduler.
  • Where a college also delivers QCTO occupational qualifications, those run in the same system on the same student record — but the two reporting regimes stay distinct, because they are distinct.

Questions providers ask

Does this work for both public TVET and private colleges?
Yes. The statutory reporting — EDLES, HEMIS, NSFAS, ICASS — is the same obligation either way. Private colleges typically lean harder on the billing and CRM modules; public colleges lean harder on NSFAS and EDLES.
What is EDLES and do you generate it correctly?
EDLES is the file format DHET uses for exam data — candidate entries, year marks and exam marks. skillSYMS parses, classifies, validates and generates it, so formatting errors surface before submission rather than as a rejected batch.
Can we run ICASS moderation in the system?
Yes. ICASS runs as assessment cycles with mark capture, including bulk upload, and moderation as a workflow with a sampling plan rather than as an email thread.
How does NSFAS evidence work?
Funding status and disbursements are tracked against the student, and evidence packs are assembled from records that already exist — attendance, registration, results — instead of being gathered under time pressure when an audit is announced.
Can we also deliver occupational qualifications?
Yes, and many colleges do. QCTO programmes, workplace logbooks, EISA readiness and Statements of Results all run alongside the college-side reporting on the same student records.
What about students who are also library borrowers and debtors?
They are one person. The library knows whether they are still enrolled, and finance knows whether they owe anything — because all three read the same record rather than three copies of it.

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