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QCTO Compliant • POPIA Ready • 🇿🇦 Built for SA

Skills Development, Simplified

Replace paper-based portfolios with a digital system that handles learner management, evidence collection, assessments, and QCTO reporting—all in one place.

Request a QCTO Demo See How It Works

80%

Less admin time

100%

Audit-ready

24h

Setup time

📊

Dashboard Preview

Learner progress • PoE status • Export ready

MIS Export Ready

QCTO01 • QCTO02

🔒

POPIA Compliant

Data protection built-in

Trusted by leading skills development providers

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❌ The Problem

Paper-Based PoE is Holding You Back

  • ✗ Hours spent on manual data entry and paperwork
  • ✗ Missing evidence discovered during QCTO audits
  • ✗ Error-prone MIS exports that get rejected
  • ✗ No visibility into learner progress or compliance gaps
✓ The Solution

One System for Everything

  • ✓ Register learners and manage programmes digitally
  • ✓ Collect PoE with automatic organization and checklists
  • ✓ Generate validated QCTO exports with one click
  • ✓ Complete audit trail for every action
Request Demo Explore Features

How skillSYMS Works

From registration to certification, manage the complete learner journey in four simple steps.

📋

Register

Enrol learners and link them to accredited programmes

📁

Evidence

Collect and organize Portfolio of Evidence digitally

✅

Assess

Record assessments and moderation results

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Report & Certify

Generate MIS exports and issue Statements of Results

Built for Your Role

Whether you're managing learners, conducting assessments, or tracking your own progress—skillSYMS adapts to you.

🎓

Skills Development Providers

Accredited training providers delivering QCTO occupational qualifications

  • Learner management
  • PoE repository
  • MIS exports
  • Audit compliance
Learn more
🏢

Employer-Led Skills Programmes

Companies running workplace learning and learnership programmes

  • Workplace learning
  • Learnership tracking
  • Skills reporting
  • SETA compliance
Learn more
✅

Qualified Assessors & Moderators

Registered assessors and moderators conducting evaluations

  • Assessment tools
  • Evidence review
  • Moderation workflow
  • Result recording
Learn more
📚

Skills Development Learners

Learners enrolled in occupational qualifications

  • Progress tracking
  • Evidence upload
  • Results access
  • Certificate download
Learn more

Everything You Need

Purpose-built modules for South African skills development compliance.

👥

Learner & Programme Management

Register learners, manage enrolments, and track progress across all your programmes.

  • Bulk CSV import
  • SA ID validation
  • Programme tracking
  • Enrolment status workflow
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Portfolio of Evidence (PoE)

Digital evidence collection with automatic organization and audit trails.

  • Secure file uploads
  • Evidence checklists
  • Version history
  • Learner self-upload portal
📝

Assessments & Moderation

Record assessments, manage moderation, and maintain complete evaluation records.

  • Assessment recording
  • Moderation workflow
  • Competency tracking
  • Result history
📊

QCTO MIS Exports

Generate compliant data exports in official QCTO formats (QCTO01, QCTO02).

  • One-click exports
  • Format validation
  • Error detection
  • Submission-ready files
🏆

Statement of Results

Issue official Statements of Results with full audit trail and verification.

  • PDF generation
  • QR verification
  • Version control
  • Secure issuance
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Audit Trail & Compliance

Complete audit logging for QCTO audits and POPIA compliance.

  • Immutable audit logs
  • POPIA compliance
  • Data retention
  • Access control
View All Features

Trusted by Training Providers

See what skills development professionals say about skillSYMS.

"skillSYMS cut our QCTO reporting time by 80%. What used to take days now takes minutes."

Sarah M.

Sarah M.

Quality Manager, ABC Training Academy

"Finally, a system that understands South African skills development. The MIS exports are spot-on."

Thabo K.

Thabo K.

Training Director, Skills Plus Training

"The audit trail feature saved us during our QCTO verification. Everything was documented."

Linda P.

Linda P.

Compliance Officer, Metro Skills Centre

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POPIA Compliant

Data protection by design

✅

QCTO Aligned

Official MIS format exports

🛡️

Enterprise Security

Encrypted & access-controlled

🇿🇦

Built for SA

Local support & hosting

Learn About Our Security

Frequently Asked Questions

What is skillSYMS?
skillSYMS is a cloud-based skills ecosystem management system designed for South African training providers. It handles learner management, digital Portfolios of Evidence (PoE), assessments, and QCTO-compliant data exports.
Is skillSYMS QCTO compliant?
Yes. skillSYMS generates MIS data exports in official QCTO formats (QCTO01, QCTO02) and maintains audit trails that meet QCTO verification requirements.
How long does implementation take?
Most providers are up and running within 1-2 weeks. We offer bulk import tools to migrate your existing learner data, and our team provides onboarding support.
Is my data secure and POPIA compliant?
Absolutely. skillSYMS is built with POPIA compliance from the ground up. Data is encrypted, access is logged, and you maintain full control over data retention and deletion.
Can learners access the system?
Yes. Learners can view their enrolment status, upload evidence to their PoE, and download their Statements of Results through a secure learner portal.

Ready to Digitize Your Skills Management?

Join providers across South Africa who've made the switch to digital PoE.

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